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Admin Assistant

  • Job reference: AAL31912
  • Location: Dudley, West Midlands
  • Job type: All
  • Area of Expertise: Unqualified Social Work, Unqualified Social Work
Closes in:
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Job description: We are looking for a POD Co-Ordinator to join Dudley MBC at their Corbyn Road office

Level 3 Staff work under the guidance of Supervisor/Manager with a limited degree of autonomy. Staff undertaking a level 3 role will need to have specific skills and experience and may carry out day to day responsibility for regular administrative tasks, overseen by Supervisor.
The basic entry requirement recommended for this role is NVQ 3 or equivalent. Staff should hold this qualification.

Job Description:
Specific Accountabilities
Administrative Duties e.g.
* Maintain more complex data and record systems, identifying and obtaining missing information where necessary and mitigating DQ inputting errors.
* Transfer files electronically, including updating data, and preparing and sending files to other directorates through the secure web site
* Administer administrative procedures
* Manage arrangements for publications and other publicity and or course /seminar materials,
* Undertake property related duties -- inventory recording and auditing, initiating repair and maintenance work etc.
* Draft replies to letters
* Ensure accident procedures followed and reports made
* Timesheets and other personnel records administration
* Attend meetings, take and prepare minutes.
* Collection of statistical information
* Awareness of Data Protection issues, including data protection administration as required.
* Using ICT packages to design and create high quality material for formal publications and to support events e.g. Seminars, displays etc.
* Co-ordination, collation and submission of information and documentation relating to applications for grants and funding.
* To contribute to the planning, creation, development, implementation and operation of procedures and processes which allow effective liaison with external contractors.
* Support social work activity through the maintenance and oversight of the administrative requirements
* Support Social Work staff with general functionality of key IT systems, identifying and reporting issues as necessary.
* Manage routine enquiries with the general public