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Administration Assistant - Housing Asset Management

  • Job reference: ASR1902
  • Location: Flintshire
  • Job type: Temporary
  • Area of Expertise: Housing Administrator
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Job description: Role: Administration Assistant - Housing Asset Management
Location: Flintshire
Contract: Temporary 7 Weeks
Hours: 37
Start Date: 24/02/2020
Pay: £10.10

A Local Authority in Flintshire are recruiting for an Administration Assistant to provide administrative and clerical support to the gas service, capital works service and electrical services as well as providing general administrative support to housing asset management team and all other section of Housing Services.

The Role
The successful candidate will;

*Process right to buy applications and works closely with the insurance provider to process tenant's insurance applications.

*Prepare and collate all building work contracts and supporting documents between the Capital Works Team and Private Building Contractors for work to be carried out on the upgrade of all Council properties. These must be scrutinised rigorously, countersigned and forwarded to the Legal Directorate within strict deadlines.

*Assist in the Councils duty to carry out the Annual Heating Service and Electrical Testing of all Council owned properties in compliance with Gas Safe Regulations and 17th Edition Electrical Regulations. The post holders create each monthly service schedule and send out letters to all tenants.

*Be the main point of call for Fleet Services in Housing Asset Management. A report is received each week by the post holders and it is their duty to liaise with the operatives to ensure that vehicles are delivered to the Fleet Workshop in time to carry out the Safety Inspections and MOT's as required by law. Collate all Driver Vehicle Check and Defect sheets and Vehicle Log sheets on a daily basis and maintain a report in accordance with VOSA regulations. Create a spreadsheet and submit to managers to advise of any none compliance. Ensure vehicle Tax Discs and replacement Fuel Cards are collected and signed for by the operatives.

*The post holders are responsible for logging all incoming mail and distribute to all sections within the County Offices Building. Ensure all cash and cheques received are dealt with in accordance with audit guidelines. The post holders are responsible for the collection of outgoing mail and ensuring that it is priced correctly through the Franking Machine. The post holders are solely responsible for the maintenance of the Franking Machine and ensuring that each department receives their balance of postage used each month.

*Assist Senior Administrator with Right to Buy Applications on a weekly basis. Receive and register all Right to Buy applications, progressing applications through various stages of the process, liaising with Housing Officers, Income Officers, Valuation and Estates and Legal Directorate producing a spreadsheet of all stages of sale of property. Calculate the percentage of the discount of the price of the property.

The Candidate
To be considered for this role you must;

*Computer literate (will need to use Word and Excel.
*The candidate must have excellent administration skills/experience together with customer service experience.
*Effective Telephone skills
*Excellent face to face customer service skills
*Flexible
*Good team player
*Accuracy
*Attention to detail
*Follow instructions clearly

If you would like to apply, please email your CV to Ashlee . Ryan @ ServiceCare .org .uk or give me a ring on 01772 208966.