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Administrator

  • Job reference: ADMINSHEFFIELD
  • Location: Sheffield, South Yorkshire
  • Job type: All
  • Area of Expertise: Administration Services
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Job description: Administrator

Duration: Mon-Fri 9-5
Contract Length: 3 months (estimate)


An Administrative role has come out over in Sheffield with the NHS! This is the perfect opportunity for an NHS administrator who is currently out of work or looking for a new contract better suited for themselves!

Principal Duties

Provide a high quality personal assistant service to the Associate & Deputy Directors and efficient administrative support within the overall Directorate.

Tasks will include:

*Using the full Microsoft Office suite including Word, Power Point and Excel packages.
*Use of Insight patient information system to check details as required/requested.
*Audio/copy typing - this will include reports and dealing with highly confidential, potentially sensitive information about staff or service users.
*Set up and maintain efficient filing systems, electronic and paper. Manage a bring-forward system for the Associate & Deputy Directors to ensure prompt handling of correspondence and enquiries.
*Receive, screen and make telephone calls. The post holder will be expected to resolve queries wherever possible, taking messages or redirecting calls as appropriate and ensuring that timely action is taken.
*Record and brief the Associate & Deputy Directors of issues whilst away from the department.
Planning & Time Management
*Support meetings chaired or attended by SOMs as requested and to be sensitive to the issues under discussion, preparing notes/agendas and taking minutes. Meetings may involve internal and external participants.
*Organise meetings, booking rooms/venues, arranging hospitality etc.
*Maintain an electronic diary and appointment system for the SOMs as reuired by individual SOMs.
*Assist in the completion and processing of study leave and annual leave applications.
*Administrating travel records, claims and administration of staff mileage claims.
*Completion of relevant e-forms on behalf of the SOMs/wider Management Team
Management/Human Resources
*Maintain a flexible and responsive approach to tasks whilst self-directing workload through careful time management within broad procedural guidelines.
*Information/data gathering for governance & performance purposes, for example maintaining and tracking compliance with mandatory training for the Directorate.
*Provide cover for other Band 3 Administrators, ensuring a consistent level of support for the service is available at all times.
*Demonstrate activities and provide support for newer or less experienced members of staff within the team.

Benefits of Service Care Solutions:
*Single point of contact Consultants
*Temporary and Permanent vacancy's
*£250 Training allowance
*Exceptional Referral Bonus
If you have any friends or colleagues that you think would be suitable for this position, please do pass my details on. We offer £250 for any referred candidates that are successfully
Placed.

If you want to discuss the role further then please contact Richard at Service Care Solutions Ltd on 01772 208953, or alternatively send an updated CV to richard.cornall@servicecare.org.uk