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Administrator / Support Officer (Police)

  • Job reference: MC/428
  • Location: Kelvedon, Essex
  • Job type: Temporary
  • Area of Expertise: Police
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Job description: Service Care Solutions are looking for a Administrator/Support Officer for a contract which has become available at Kelvedon Park, located in between Chelmsford and Colchester.

To provide effective administration of the Office of the Police, Fire and Crime Commissioners (OPFCC) Boards and meetings.
To assist with and support the effective administration of the OPFCCs meetings, including making arrangements prior to the meeting including sourcing and booking venues and assisting with the preparation of agenda and reports, and all related activities and necessary follow-up actions including publishing agendas and minutes.

Main responsibilities:

- Co-ordinate the preparation and distribution of agenda, reports, and minutes and actions within the statutory timescales and maintaining the distribution lists in accordance with GDPR for the respective lead officer.
- Minute boards and meetings and provide drafts to the respective lead officers for sign off. Once signed off distribute them within agreed timescales.
- Publish the Board agendas and minutes, PFCC Decisions on the PFCC website within the statutory timescales.
- To acquire a good understanding of current legislation and regulations which have a direct bearing on the OPFCC in relation the delivery of appropriate governance functions and the associated support requirement for these.
- Prepare Board updates on key areas of interest for lead officers across the OPFCC.
- To develop good working relationships with colleagues across the OFPCC, Essex Police, Essex County Fire & Rescue Service, elected members and representatives of outside bodies.
- To maintain records relating to Board Members, including Board and Meeting Membership, the register of gifts and hospitality, and declaration of the OPFCC Executives interests.
- Fulfil the requirements of this role with integrity, accountability and commitment, operating in a calm and professional manner at all times when dealing with colleagues, Police, members of the public and officers of partner organisations. Viewing prospective meeting venues to assess suitability and booking meeting rooms and refreshments.

Essential Experience:

Experience in Local Government or similar public sector environment.
Experience of using IT packages to establish effective administrative systems and experience of using video equipment.
Highly competent at planning, organising and communicating.
Experience of team work and using own initiative when appropriate within an agreed framework working at all levels in a confidential manner.
Experience of prioritising work and attention to detail.
Awareness of the confidential nature of this work.
Ability to adapt and respond quickly to conflicting demands whilst remaining calm under pressure.
An interest to learn and understand the governance role of the Police, Fire and Crime Commissioner

This is a police-based role, so applicants will be subject to police security checks.
It is advised that applicants have a clean DBS/CRB within the last 3 years.

If you are interested in this vacancy, please ring 01772 208962 and ask to speak to Martin Cookson.