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Directorate Assistant/Personal Assistant (Police)

  • Job reference: MC/427
  • Location: Portishead, Somerset
  • Job type: Temporary
  • Area of Expertise: Police
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Job description: Service Care Solutions are looking for a Directorate Assistant/Personal Assistant for a contract which has become available at the Police HQ in Portishead.

To provide an efficient and confident personal assistant/support service to the Heads of each Directorate within the organisation.

Main responsibilities:

* Manage and prioritise Senior Leaders' emails, ensuring urgent matters are brought to their attention and progressing matters on their behalf where appropriate.
* Plan and organise meetings for Senior Leaders inclusive of attending to ensure appropriate facilities, draft minutes and actions and follow up on behalf of their Principal.
* Act as first point of contact to the Senior Leadership Team/Directorate, answering telephone calls and queries, responding appropriately, taking messages and proactively referring as necessary.
* Collate and provide information to support decision making at senior manager meetings.
* Under direction, draft presentational material for use by Directorate for a variety of audiences.
* Plan and action communication on behalf of the Directorate and Senior leads using the available tools; social media, internal Pocketbook and email.
* Co-ordinate with colleagues ensuring consistency of service and appropriate attendance of Principals to fulfil Constabulary expectations.
* To manage and arrange the Principal's commitments and ensure the appropriateness of attendance at events and meetings, arranging appointments, scheduling visits and making the correct travel arrangements.
* To prepare briefing documents for events, including relevant background information to ensure the Principal is clear about the event's purpose, composition of attendees and key desired outcomes.
* As required to manage and mentor individuals within the Personal assistant cohort.
* To provide an efficient and confidential Personal Assistant/Support service to the Heads of each Directorate within the organisation.

Essential Experience
Experience of performing a secretarial and / or personal support function
Proficient user of Microsoft office products including outlook, word, excel and PowerPoint

Desirable Experience
Experience of undertaking research from a variety of sources and draft informative briefs/reports
Experience of managing a small team

This is a police-based role, so applicants will be subject to police security checks.
It is advised that applicants have a clean DBS/CRB within the last 3 years.

If you are interested in this vacancy, please ring 01772 208962 and ask to speak to Martin Cookson.