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Personal assistant/ Admin Co-odinator

  • Job reference: PAADMIN
  • Location: Sheffield, South Yorkshire
  • Job type: Temporary
  • Area of Expertise: Administration Services
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Job description:
PA & Admin Co-ordinator

Duration: Mon-Fri 9-5
Contract Length: 3 months (estimate)

A PA/ Admin coordinator role has come out over in Sheffield with the NHS! This is the perfect opportunity for a multi-skilled NHS administrator to further develop their abilities in the NHS. This role is available for roughly 3 months.

Principal Duties

Provide a high quality personal assistant service to the Associate & Deputy Directors and efficient administrative support within the overall Directorate.

Tasks will include:

*Using the full Microsoft Office suite including Word, Power Point and Excel packages.
*Use of Insight patient information system to check details as required/requested.
*Audio/copy typing - this will include reports and dealing with highly confidential, potentially sensitive information about staff or service users.
*Set up and maintain efficient filing systems, electronic and paper. Manage a bring-forward system for the Associate & Deputy Directors to ensure prompt handling of correspondence and enquiries.
*Receive, screen and make telephone calls. The post holder will be expected to resolve queries wherever possible, taking messages or redirecting calls as appropriate and ensuring that timely action is taken.
*Record and brief the Associate & Deputy Directors of issues whilst away from the department.
Planning & Time Management
*Organise meetings, booking rooms/venues, arranging hospitality etc..
*Maintain an electronic diary and appointment system for the Associate & Deputy Directors.
*Assist in the completion and processing of study leave and annual leave applications.
*Administrating travel records, claims and administration of staff mileage claims.
*Administration and monitoring of staff sickness. Producing and distributing data to appropriate staff.
*Completion of relevant e-forms on behalf of the Management Team
Management/Human Resources
*Managing key areas of responsibility within the Clinical Directorate Support Team, which will include the instruction/direction of other members of staff within these areas of responsibility, e.g. invoice processing.
*Provide workload management, supervision and appraisal (PDR) of junior staff, including management of early stage sickness/absence
*Maintain a flexible and responsive approach to tasks whilst self-directing workload through careful time management within broad procedural guidelines.
*Provide cover for other Band 4 PA & Admin Co-ordinators, ensuring a consistent level of support for the service is available at all times.
*Information/data gathering for governance & performance purposes, for example maintaining and tracking compliance with mandatory training for the Directorate.

Benefits of Service Care Solutions:
*Single point of contact Consultants
*Temporary and Permanent vacancy's
*£250 Training allowance
*Exceptional Referral Bonus
If you have any friends or colleagues that you think would be suitable for this position, please do pass my details on. We offer £250 for any referred candidates that are successfully

If you want to discuss the role further then please contact Richard at Service Care Solutions Ltd on 01772 208953, or alternatively send an updated CV to