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Personal Assistant (police)

  • Job reference: MC/376
  • Location: Fareham, Hampshire
  • Job type: All
  • Area of Expertise: Criminal Justice
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Job description: Service Care Solutions are looking for a Personal Assistant to cover a short term contract for the Police in Hampshire.

To provide a range of secretarial and administrative services to the ACRO Chief Executive.

The main responsibilites:

To carry out a range of typing and word-processing tasks to include working from shorthand, copy and audio typing. The documents to be produced may be in the format of letters, statements, short or lengthy reports, confidential documents, word-processor generated charts and graphics

To use, maintain and update a variety of indices and record-keeping systems.

Deal with all correspondence to the ACRO Chief Executive, using the postholder's judgement as to which items may be dealt with personally and which need to be referred to the ACRO Chief Executive or other staff member. Where correspondence is dealt with directly by the postholder, (s)he should use initiative to research the appropriate files and produce a response which is accurate, articulate and prompt.

To take minutes at meetings, as required, producing a final typed transcript which is articulate and accurate.

To organise conferences, as required, dealing with all related administrative tasks.

Maintain the diary appointment system and organise all related travel arrangements.

At the instigation of the ACRO Chief Executive, produce well researched, accurate reports on appropriate issues (commendations, budgets etc).

Deal with enquiries from senior officers from other Forces, or internally, ACPO/Superintendents, Directors, etc, responding wherever possible on the postholder's own initiative and only referring complex issues to the ACRO Chief Executive. Initiate appropriate action in line with current policy and procedures.

Ensure that all correspondence of a highly confidential and/or restricted nature is dealt with sensitively and expeditiously.

Undertake appropriate administrative work from Chief Officer involvement with external working parties and/or organisations.

Supervise Management Assistants for the ACRO Senior Management Team.

Essential expereince:

A minimum of 3 years secretarial or administrative experience in a responsible position calling for use of complex record keeping systems.

Experience of working with Senior Managers.

Extensive experience of typing/word processing/Microsoft Office applications and proficient in document layout

If you are interested, please ring Martin Cookson on 01772 208962