Commercial Property Secretary

Service Care Solutions are working with a well-established legal firm who are looking to recruit an experienced Secretary / Personal Assistant to join their Commercial Property Team in Aberdeen.

This is a varied and fast-paced role, ideal for an organised, proactive individual who is comfortable managing multiple priorities and supporting fee earners in a busy professional environment.
The Role You will provide comprehensive secretarial and administrative support to the Commercial Property team, ensuring client matters and internal processes run smoothly and efficiently.

Key Responsibilities

• Scanning, saving and distributing incoming mail
• Preparing and managing outgoing correspondence
• Managing dictation and producing legal documentation promptly
• Compiling offers and leases
• Arranging document signing and completion. Handling incoming calls from clients and third parties
• Taking accurate messages and liaising with clients and solicitors
• Supporting billing and cashroom processes, including invoices, balances and payment forms
• Preparing CHAPS forms and arranging authorisation
• Opening, closing and archiving files. Locating and managing documents stored in safes and archives
• Using Elite to open files and produce billing reports

The Ideal Candidate

• Previous experience in a legal secretary or PA role (commercial property experience preferred)
• Highly organised with strong attention to detail
• Able to manage competing deadlines effectively
• Professional and confident when dealing with clients and third parties

Benefits

• Competitive salary (dependent on experience)
• Opportunity to join a respected and supportive legal team
• Varied role with scope for development

If you are a Legal Secretary or PA interested in moving into supportive firm, apply by sending your CV to beth.simpson@servicecare.org.uk or call on: 01312642230.
We also welcome referrals for this position if they are new to SCS, where a successful recommendation would be worth £250