Fleet Administrator

Service Care Solutions are recruiting for an experienced Fleet Administrator to work on a full-time, long-term contract based in Winsford.

The role is paying £15.71p PAYE / £20.74p Umbrella per hour.

This role involves working with a law enforcement client, so applicants are advised that successful applicants will be subject to security background checks prior to starting in post.

Role Purpose:
Deliver administration services for all aspects of Vehicle Fleet Services (VFS), including, but not limited to collisions and damage, vehicle records and fleet management. Liaise with internal VFS colleagues and wider Constabulary, Local Policing units and departments, partners and external agencies on matters related to Vehicle Fleet administration. 

Role Accountabilities
•    Administer transition of Constabulary’s vehicle fleet to lower carbon future including dealing with charging infrastructure and working closely with the Estates team to manage parking bays and charge times

•    Act as a “one stop shop” central point of contact for the Constabulary and partners or all VFS related enquires 

•    Maintain strong working relationships with customers and suppliers and work in partnership with Local Policing Units and Departments and other Vehicle Fleet Services departments to ensure information is communicated 

•    Maintain complete and accurate records on all systems (electronic and paper), obtaining additional information as required and investigating and correcting any discrepancies to ensure compliance with policies and regulations and the provision of accurate fleet information 

•    Manage the process for issuing new vehicles, ensuring compliance with legislation and internal policies and procedures. 

•    Manage the fuel card system, ensuring that the usage of cards is correctly recorded and discrepancies are investigated and corrected, in order to provide accurate and relevant management information 

•    Renew vehicle licenses and ensure that SORN declarations are completed in a timely manner. 

•    Prepare vehicles for auction, including collating relevant documentation to ensure that vehicles are prepared and ready for collection 

•    Produce management reports from all Vehicle Fleet Services software systems as required 

•    Produce and record daily, weekly, monthly, quarterly and yearly VFS performance data including but not limited to Fleet Size, Vehicles off road (VOR), Vehicle Downtime, Vehicle Utilisation, Fuel Use, Collisions and Repairs, Vehicle Maintenance. 

•    Attend regional/national meetings and visit other forces and agencies as required 

•    Travel around the country as required for meetings and training sessions 

Must be able to travel around the county

For the post holders level of responsibility ensure that all; arrangements, activities, equipment, supervision and staff health, welfare and training are complied with as fully detailed in the Health and Safety Policy. 

Experience, Qualifications & Skills
Prior Education and Experience:

•    Educated to level 3 or equivalent relevant experience. 
Or
ICFM Introductory Certificate in Car Fleet Management or equivalent  
Or
Significant experience of Fleet or Retail Vehicle Administration and working in a customer focused environment 
•    Worked in a Fleet management department or vehicle dealership
•    Significant experience in an administrative role within a customer focused environment, working with enabling technologies 
•    Worked in a Police Vehicle Fleet Department (desirable)

Skills:

•    Ability to problem solve and work independently, taking a flexible approach to tasks and shifting priorities. 
•    Ability to deal with changes in systems, workloads, department structures and processes. 
•    Ability to communicate effectively verbally and in writing. Good attention to detail and accuracy 
•    Good level of IT skills including the ability to work to an intermediate level in Excel, Fleet Management Software Systems and external web based systems for such as DVLA, Insurance and Collision repair systems 
•    Knowledge of Tranman, UK Telematics, Audatex, Crystal, (desirable)
•    General understanding of the operation of the purchasing, goods receipt, PO housekeeping (desirable)
•    Ability to administer vehicle service scheduling (desirable)

If this could be of interest, or if you wish to apply, please call 01772 208962.