Facilities administrator

Job title: Facilities administrator
Location: London SE1 – (On-site – 5 days per week)
Start Date: ASAP
Contract Type: Temporary 3 months
Weekly Hours: 35 hours per week

Are you an organised and proactive administrator with excellent customer service skills? We're looking for a Facilities Assistant to join a busy Facilities team, helping to ensure office environments remain safe, compliant, and welcoming for staff and visitors.

This is a varied role offering the opportunity to support facilities operations, administration, health and safety compliance, contractor management, and office improvement projects across multiple sites.

Job Purpose

As a Facilities Assistant, you will play a key role in supporting the day-to-day delivery of facilities services. You'll work closely with colleagues, contractors, and stakeholders to ensure offices operate efficiently and safely while providing excellent customer service.

Key Responsibilities:
 

• Managing administrative tasks for the Facilities team, including logging service requests, creating suppliers, and raising purchase orders.
• Monitoring and managing the Facilities Helpdesk, ensuring requests are allocated and tracked within agreed service levels.
• Supporting maintenance programmes, statutory compliance checks, and remedial works.
• Conducting site visits when required to monitor standards and identify issues.
• Maintaining accurate facilities, health and safety, and compliance records.
• Assisting with emergency procedures, fire safety activities, and evacuation processes.
• Supporting contractor management and liaising with external service providers.
• Assisting with facilities budgets, invoice processing, and cost analysis.
• Supporting office improvement projects and facilities initiatives.
• Participating in an on-call rota for facilities-related emergencies.

Candidate Profile
 

• Previous experience in an administrative, facilities, office management, or support role.
• Strong organisational skills and excellent attention to detail.
• Experience managing multiple priorities and maintaining accurate records.
• Excellent communication and interpersonal skills.
• A proactive and solution-focused approach.
• Strong IT skills, including experience using Microsoft Office applications.
• The ability to work independently and as part of a team.

Experience within facilities management, property, housing, or workplace services environments would be advantageous but is not essential.

If you are interested in this position and meet the above criteria, please send your CV now for consideration.

If you require any additional information regarding the position, please call Lewis at Service Care Solutions on 01772 208 966 or send an E-Mail to Lewis.Hodson@servicecare.org.uk