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Purchasing Assistant

Job Description

About The Role

My client, an established engineering business based in Lincolnshire, are currently looking to recruit a Purchasing Assistant for their growing business.

Working within the Procurement and Aftersales team the successful candidate will be responsible for ensuring all purchased items meet contract schedules and working with the team to determine action for overdue materials. This role will be responsible for providing support to ensure the business continues to deliver spares on time and in accordance with customer requirements across Availability, Time, Quality and Cost.

This role will initially be Offered on a 6-to-12-month Fixed Term Contract, with the opportunity to progress to a permanent role thereafter.

This role would ideally suit an individual looking for a reduced hours week of Circa 25 hours, however individuals looking for a 37.5-hour week will also be considered.

Purchasing Assistant - Experience Requirements

  • Hold GSCE's Maths and English at Grades 4-9 or hold equivalent experience in a similar role.
  • Previous Purchasing Assistant experience and/or relevant purchasing qualification (CIPS) is highly desirable, but not essential
  • Previous experience working within a Manufacturing or Engineering environment would be highly desirable
  • Good understanding of business operations, with strong commercial awareness and a customer focus
  • Hold a full UK driving Licence
  • Excellent communication skills with the ability to work unsupervised
  • Strong IT skills, including Word & Excel

Purchasing Assistant - Key Responsibilities

  • To expedite purchased items from various suppliers to meet the contract dates, working closely with the Procurement and Aftersales, and Projects department to escalate issues
  • Communicate with suppliers directly on a regular basis to monitor progress to ensuring accurate and on time delivery of goods to appropriate locations
  • Handle telephone enquiries and email enquiries and assist with any general office administration as and when required including archiving and filing
  • Raise and amend purchase orders in line with customer requirements.
  • Process Purchase Order Acknowledgments, reviewing terms and conditions, and ensuring all are received in line with company procedures.
  • To update and manage the purchase orders on the business system, liaising regularly with the Procurement team and making sure they are made aware of deliveries in line with customer contracts.
  • Raise ad-hoc facilities and general non-spares purchase orders in line with requirements identified.
  • Co-ordinate stock control and administration of stationary and other office consumables - ensuring stock levels are managed appropriately with replacements reordered in time.
  • To liaise with suppliers regarding any missing certification not received with goods upon delivery and any discrepancies or quality issues brought up by the Warehouse team.
  • Raise Non-Conformance Reports where applicable in line with company's procedures.
  • Be prepared and have contingency plans in place, ready to solve problems and any issues with orders regarding technical queries by liaising with the appropriate departments to ensure all information is provided.
  • To regularly review supplier approvals and validity of their ISO certification and monitor the expiry dates of Confidentiality Agreements.
  • If required, perform supplier visits at customer sites to discuss any ongoing issues or enquiries.