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Sentence Calculation Administrator

Job Description

Service Care Solutions are the leading recruitment agency for the Probation service nationwide. We are currently recruiting for a Sentence Calculation admin at HMP Fosse Way - Immediate Starts Available subject to security clearance!

We're seeking a meticulous and experienced Senior Case Administrator to join our Offender Management Unit (OMU) within a dynamic, local establishment. This role is pivotal in checking and compiling complex administrative processes within the Case Administration team. You'll act as deputy to the Band 5 Hub Manager, directly responsible for custody work and ensuring Sentence Calculation PSI compliance. This position also involves managing an allocated caseload.

Key Responsibilities:

  • Administrative Excellence: Organize, produce, and maintain highly accurate records for custody work (checklists, etc.). Manage all transactional activities within the OMU, processing essential paperwork (Discharge/Pre-Discharge Reports, Bail applications, ROTL, HDC, OaSys, MAPPA, Sentence calculations, Appeals, and others).
  • Detailed Caseload Management: Oversee an allocated caseload, ensuring its efficient administration.
  • Compliance Expertise: Serve as the expert on sentence calculations and conduct initial checks. Ensure full adherence to established standards.
  • Deputy Support: Act as deputy to the Band 5 Hub Manager in custody-related work and other delegated tasks.
  • Team Coordination: Ensure the fair allocation of daily tasks, completion of release/transfer paperwork, and act as the primary point of contact for all team communications.
  • Stakeholder Liaison: Correspond with relevant stakeholders and agencies, ensuring timely information exchange.
  • Process and Data Management: Maintain and check establishment databases, logs, and filing systems, producing reports as needed.
  • Meeting Facilitation: Arrange meetings, including the preparation of paperwork, minutes, and action points.
  • Mentorship and Development: Act as a specialist administrator, continuously developing process knowledge. Create training resources and mentor junior colleagues.

Essential Skills and Qualifications:

  • Proven Experience: Minimum of 12 months of demonstrated practical knowledge in custody work, including sentence calculations and related case administration functions.
  • Strong Communication: Excellent written and verbal communication skills in English.
  • Technical Proficiency: Proficient in MS Word and MS Excel.
  • Advanced Training: Successful completion of Sentence Calculation training (Advanced Level).

Additional Responsibilities:

  • Complete monitoring returns and conduct initial checks and 2-days checks.
  • Represent the unit at meetings.
  • Support innovation and change initiatives.
  • Assist the Hub Manager during staff appraisals.

**We offer a £250 referral fee bonus for any Candidates you refer**

If you are interested in applying, please contact Oliver Jefferson on 01772 208962 or send your CV to