Cover Letter Template: How to Write The Perfect

A carefully written cover letter can be the deciding factor in whether your job application gets noticed. Whether you're applying for your first role or aiming for a senior position, using a cover letter template can help you to structure your writing, highlight your skills, and impress hiring managers.

With over 83% of recruiters valuing cover letters, they are clearly a crucial asset for creating a winning proposition in your job search. In this guide, you will find everything you need to know about using and customising a cover letter template to suit your job search.

Why Use a Cover Letter Template?

A cover letter template provides a clear and professional format that helps you focus on the areas that really matter. Here are some key benefits:

Saves time: No need to spend un-necessary time building a letter from scratch.
Ensures consistency: Helps you present your information clearly and concisely.
Boosts confidence: Knowing your letter follows industry standards gives peace of mind.
ATS-friendly: A good template ensures your cover letter is readable by Applicant Tracking Systems.

What Should a Cover Letter Include?

Before diving into a cover letter template, it’s important to understand what a cover letter should include:

1. Contact Details

Your full name, email address, phone number, and LinkedIn profile (optional).

2. Hiring Manager’s Information

Include the recipient’s name, job title, company, and address if available.

3. Opening Paragraph

It is important that you state the role that you are applying for in your opening paragraph and briefly mention why you are interested.

4. Main Body

Use one to two paragraphs to show how your skills, experience, and achievements make you a strong fit. Use examples to prove your points.

5. Closing Paragraph

Reiterate your interest, thank the reader, and express your desire to discuss further in an interview.

6. Sign-Off

Use a professional closing such as “Yours sincerely” (if you know their name) or “Yours faithfully” (if not), followed by your name.

Cover Letter Template

Here’s a free, professional cover letter template you can copy and personalise for any industry:

[Your Name]
[Your Address]
[City, Postcode]
[Phone Number]
[Email Address]
[LinkedIn Profile] (optional)
[Date]

[Hiring Manager's Name]
[Job Title]
[Company Name]
[Company Address]
[City, Postcode]

Dear [Hiring Manager's Name],

I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Job Board/Company Website]. With my background in [Your Industry/Field] and a passion for [Specific Skill or Achievement], I believe I would be a valuable addition to your team.

In my previous role at [Previous Company], I successfully [Achievement/Responsibility], which resulted in [Measurable Outcome]. I am particularly drawn to [Company Name]'s commitment to [Value/Mission], and I am eager to contribute to your ongoing success.

Thank you for considering my application. I would welcome the opportunity to discuss how my skills and experiences align with your needs. Please find my CV attached. I look forward to hearing from you soon.

Yours sincerely,
[Your Name]

How to Personalise a Cover Letter Template

Using a cover letter template is only the first step. To make your letter stand out:

Tailor it to each job: Reference the specific company, role, and key responsibilities in the job ad.
Showcase relevant skills: Focus on 2–3 key achievements that align with the role.
Research the company: Mention something unique about the company to show genuine interest.

Common Cover Letter Mistakes to Avoid

Even the best cover letter template won’t help if you make avoidable mistakes. Here are a few to steer clear of:

Using the same letter for every application
Focusing too much on yourself rather than the employer’s needs
Including grammar errors
Being too generic or overly formal

Cover Letter Template FAQs

Q: Do I need a cover letter for every job application?
A: Yes. Even if it’s not required, a tailored cover letter shows initiative and professionalism.

Q: Can I use the same cover letter template for every job?
A: You can use the same cover letter template, but always customise the content for each role.

Q: How long should a cover letter be?
A: Aim for one A4 page or around 250–400 words.

Final Thoughts

A compelling cover letter template helps you present your skills and experience with clarity and confidence. By starting with a trusted structure and tailoring it to the specific job, you significantly increase your chances of landing an interview.

Use the template above as a base—but make it your own and let your enthusiasm, personality and qualifications shine through.